ZDANOWICZ AND PARTNERS LAW OFFICE LIMITED PARTNERSHIP
I. Personal data protection
1. In connection with services rendered by Zdanowicz & Partners Law Office Limited Partnership (hereinafter ‘Law Office’ or ‘Company’), the Company as Controller collects and processes personal data in accordance with the pertinent provisions, and especially in accordance with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation – ‘GDPR’) and the rules provided therein and in accordance with the Act dated 10th of May 2018 on personal data protection.
2. In a (potential) case of providing to the Law Office of your personal data by way of:
a. An e-mail sent to the Law Office of any or its employees or associates;
b. A phone contact with the Law Office;
c. Traditional correspondence
the Controller of such data is:Zdanowicz and Partners Law Office Limited Company with its seat in Warsaw, at. 8 Szucha Ave, 00 – 582 Warsaw, entered into the register of entrepreneurs maintained by the District Court for the Capital City of Warsaw, XIII Economic Department of the National Court Register under the KRS No. 0000101431, Tax Identification Number: 5252235923, Statistic Number: 017510759.
3. You may contact the Controller using:
a. e-mail address: office@zdanowiczlegal.pl;
b. by phone at +48 22 525 84 44
c. at the post address: Kancelaria Prawnicza Zdanowicz i Wspólnicy Sp. k., Al. Szucha 8, 00-582 Warszawa
4. The data obtained by the Controller by way of one of the above-mentioned methods, will be treated as obtained directly from you (‘User”).
5. The data received from the User, i.e. name, family name, e-mail address, phone number and other data provided by the User shall be processed in order to:
a. perform acts in the phone and/or e-mail correspondence with the User, referring to the content of the correspondence sent to the Law Office by the User in order to make contact with the Law Office, including in particular – but not exclusively, in connection with the professional activities of the Law Office;
b. rendering legal services directly to the User or User’s employer (understood broadly), which in the second case is connected with the necessity of conducting correspondence with the natural persons indicated by our Clients to the contacts with the Law Office;
c. in connection with the candidates for work in the Law Office – in order to conduct recruitment procedures;
d. in order to protect /claim potential claims against/by the Law Office.
6. The legal basis for processing of personal data in the scope of sec. 5 a) – b) above is Article 6 sec. 1 b) of GDPR i.e. personal data is processed in order to perform of the agreement for rendering legal services to the Users or in order to take steps by the Controller at the request of the data subject prior to entering into a contract, especially to send an offer for legal services requested by the User and Article 6 sec. 1. c) GDPR as we are under obligation to evidence proper performance of the legal services.
7. The legal basis for processing personal data in order to perform the goal indicated in sec. 5 c) above is Article 6 sec. 1 a) GDPR – consent of the data subject.
8. The legal basis for processing personal data in order to perform the goal indicated in sec. 5 d) above is Article 6 sec. 1 f) GDPR, i.e. the legitimate interests pursued by the controller.
9. Provision of the personal data is not obligatory, it is not a statutory requirement but may be necessary to get in touch with the User, conclusion of an agreement and performance of legal services or recruitment (in case of candidates for work).
10. In case of the contact via electronic means of connection, the Controller may request to provide personal data within such a scope that it may be necessary to to render particular legal services connected with such a contact.
11. Personal data is properly protected. Personal data may also be revealed to the partners, employees or associates of the Law Office, engaged in the process of services to the Clients by the Law Office and also within the necessary scope of book keeping to the subject rendering accounting services to the Law Office.
12. In order to ensure confidentiality of the personal data provided, the Controller implemented procedures allowing access to the personal data only to the authorized persons and within the scope necessary to perform their tasks. Controller implements also organizational and technical solutions in order to ensure that all operations on the personal data are registered and performed only by authorized persons.
13. Controller also performs all necessary acts ensuring that its subcontractors and other subjects cooperating with the Controller guarantee the proper safety measures in each case when they process personal data.
14. In case of collecting personal data with respect to performance of a contract, Controller shall provide to the data subject, a detailed information with respect to the data subject data to be processed, at the latest at the conclusion of the agreement.
15. In connection with rendering services, Controller collects also personal data during the meetings at the seat of the company and in other places, as well as exchanging business cards in connection with establishing and maintaining business contacts. The basis for processing of such data is Article 6 sec. 1 a) and b) GDPR (consent of the data subject as well as for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract). Such data is processed only within the scope for which they were collected and with proper protection measures.
16. In connection with the services rendered by the Controller requiring processing of the personal data, we inform that they may be revealed to other external subjects, including IT firms providing IT services to the Controller and to entities rendering legal or accounting services, only upon the binding law provisions.
17. The period of processing depends on the goal of processing and may as well derive from the provisions if they constitute basis for processing. In case of data processing based on the legitimate interests of the Controller, data is processed during the period necessary for its implementation or until a right to object was performer successfully. In case of data processing based upon of consent of the data subject, the data is processed until the consent is withdrawn. In case when the data processing is necessary to conclude and enforce the agreement, data is processed until its dissolution or performance.
18. The period of data processing may be prolonged in case when processing is necessary for establishing, claiming or defending potential claims, and after that period, only within the period required by proper law provisions. After that period the data is destroyed or anonymized.
19. The data subjects have the following rights:
a) The right to request access from the Law Office to the provided personal data (including copy of the data being processed, also in an electronic form); its rectification (in case when the data possessed by the Law Office is inaccurate or not complete); its erasure (for example in case when the data is no longer necessary to perform the goals for which it was collected and the Law Office has no basis for its performance for example upon your consent or in order to implement statutory obligation, the data is processed in accordance with the binding law) or lodging an objection against its processing (referring to processing of your personal data based on justified interest due to your particular situation); you have also the right to transmit the provided data in machine – readable format, for example if you wish to provide it to the other subject and the right to restrict data processing in at least of one of the following cases (while applying please indicate the case):
- the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data;
- the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead;
- the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims;
- the data subject has objected to processing pending the verification whether the legitimate grounds of the controller override those of the data subject.
b) withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal, in case of processing based on the consent;
c) lodge a complaint with a supervisory authority (in Poland: Prezes Urzędu Ochrony Danych Osobowych).
All the above – mentioned rights you may perform in accordance to the Articles 15 – 21 GDPR.
20. You may perform your rights by a proper instruction lodged at the seat of the Law Office (8 Szucha Ave, 4th floor, Warsaw), by way of traditional post or electronic post.
21. The Law Office within one month from receipt of such instruction shall inform you about actions performed in connection with your instruction. If there is such a need the deadline for realization of your right may be prolonged for next 2 months due to the complicated character of the request or number of the requests filed.
22. In order to perform your request we are authorized to verify your identity to prevent revealing your data to unauthorized person.
23. Where requests from a data subject are manifestly unfounded or excessive, in particular because of their repetitive character, the Law Office may charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested; or refuse to act on the request.
24. The above rights inhere also in case if the Law Office intends to further process the personal data for a purpose other than that for which the personal data were collected. In such a case prior to such processing, the Law Office informs the data subject about such a different purpose and properly informs about the rights.
II. Cookies
1. Www.zdanowiczlegal.pl (‘Service’) website is maintained by the following entity:
Zdanowicz and Partners Law Office Limited Company with its seat in Warsaw, at. 8 Szucha Ave, 00 – 582 Warsaw, entered into the register of entrepreneurs maintained by the District Court for the Capital City of Warsaw, XIII Economic Department of the National Court Register under the KRS No. 0000101431, Tax Identification Number: 5252235923, Statistic Number: 017510759.
2. The Service does not collect automatically and does not process any information, except of the information which is contained in cookie files.
3. Cookie files are information technology data, especially text files, which are stored at the DTE of the User of the Service. Cookies usually contain the name of the web page from which they derive, time of its storage at DTE and unique number.
4. Within the Service there are two basic kinds of cookie files used: ‘session cookies’ and ‘persistent cookies’. Session cookies are temporary files that are stored at DTE until logging out, leaving the website or switching off the browser. Persistent cookies are stored at the DTE during the period determined in the cookies parameters or until their removal by the User.
5. Cookies placed on DTE of the User are used for statistic and functional purposes, especially for:
a. Adjusting the content of the Service to the preferences of the User and optimization of use of the website;
b. Files allow to recognize DTE of the User of the Service and respectively display the website, adjusted to the User individual needs;
c. Make statistics, that allow to understand how many Users of the Service use the website, which allows to upgrade its structure and content.
6. The subject placing cookies at DTE and having access to them is the Law Office.
7. In many cases the software used for browsing websites (Internet browsers) implicitly allows the storage of cookies at the DTE of the User. The Users of the Service may at any time change the settings of the cookies. The settings may be in particular modified in such a way that they block automatically operation in the settings of the browser or inform about each placing of such cookies in the DTE of the User. Detailed information about possibilities and ways of operating cookies are available in the settings of the browsers and we encourage you to familiarize with them before using the Service.
8. By using the Service without blocking cookies, the User agrees to perform data within the scope and in the manner described above and for the above – mentioned purposes.
9. Www.zdanowiczlegal.pl website is owned by Zdanowicz & Partners Law Office Limited Partnership and the Law Office have all IP rights to this website.
10. The provisions of this Privacy Policy are binding for each User browsing or using the above – mentioned website.
11. The Law Office is not responsible for the content of the external links towards the third persons. They are administrated solely by its own operators or administrators.
III. Other provisions
The provisions of this Privacy Policy may be changed solely by the Law Office at any time. The above mentioned changes will be published at www.zdanowiczlegal.pl and therefore you may check and print out its current version at any time. The current version may be as well obtained from the reception of the Law Office. If the visitor of the website does not consent to the Privacy Policy, should leave the website immediately.